HR Officer
Flen Health is an international family-owned company with ambitious growth plans in the pharmaceutical and medical device technological domain. Flen Health has a range of products for wound and skin care, several new products in the pipeline and research cooperation agreements in Europe and the USA.
At Flen Health, we focus on people with topical inflammatory and infectious diseases. Our vision is to shape a world, where wounds and skin disorders do not stop patients from living the life they love by developing innovative technologies and distributing them across the globe.
At Flen Health, we expect you to show grit, take ownership of your initiatives, to go for it and we guarantee that you will then appreciate the result of your work, whether individually, as a team or companywide as Flen Health. As an intrapreneur, you will enjoy working in a multicultural diverse environment where trust and open communication are key, and where a positive can-do attitude drives sustainable growth. We offer a flexible working ecosystem, enthusiastic colleagues, and an attractive remuneration package.
We are looking for an HR Officer to join our team as soon as possible for a period of one year. Our new colleague will be based at our head office in Luxembourg and will report directly to the Human Resources Director.
As an HR Officer, you will be responsible for the management and the administration of personnel files for Flen Health employees, you will answer their questions on all HR matters and you will help and support them throughout their careers within the company.
This position will suit you perfectly if you have a taste for People & Culture and the desire to make Flen Health an employer of choice.
Your responsibilities:
- You will be responsible for general personnel administration for the Group’s entities, including collecting salary data, managing leave and absences, monitoring benefits in kind, inputting and reporting information to local fiduciaries and public administration, reviewing pay slips, transferring payment instructions to our finance team.
- You will manage staff entry and exit processes and the related administrative formalities: preparing the employment contract, and amendments, organizing induction programs, conducting HR Welcome, exit interview and updating our HRIS accordingly.
- You will be the first point of contact for all employee queries relating to personnel administration and payroll processing for the countries for which you are responsible.
- You will assist the HR Manager in preparing the quarterly HR dashboard, including key performance indicators such as overall headcount and type of contract, new arrivals and departures, absenteeism and staff turnover rates, diversity data, recruitment, and training activities, ...
- You will support the HR Manager in drafting or updating human resources policies and internal employment regulations. As an ambassador for the company's internal rules and procedures, you will communicate regularly with the staff on these matters.
- You will monitor changes in social and labor legislation in the entities for which you are responsible and update our relevant legal files accordingly.
- Occasionally in support of recruiters, you could participate in recruitment processes (job posting, scheduling, and conducting interviews, writing feedback reports, employment offer presentation…).
- You will liaise with the IT department and line managers to set up all employee access and tools.
- In partnership with the HR training coordinator, you will collect skills gap forms in order to identify staff training needs, complete the development plans and carry out the necessary follow-up.
- Working with the HR Communication Specialist, you will help organize HR events (e.g. end-of-year party, our global corporate event, team-building activities, …) and the ordering of gifts for employees.
Your qualifications & experience:
- You hold a bachelor’s or a master’s degree in human resources or related field
- You can demonstrate initial experience in HR administration & payroll preparation within an HR department or a fiduciary and in an international work environment
- You are fluent in English both written and spoken. A very good command of Dutch and French is an asset
- You have knowledge of European work and social legislation
- You have good interpersonal skills and are keen to help and support employees throughout their career with the company
- You have strong verbal and written communication skills with the ability to effectively communicate at multiple levels in the organization
- At ease with figures, you have a great sense of precision
- You are proficient in MS Office: comfortable using Excel and PowerPoint
- You have excellent organizational skills and ability to meet deadlines
What we offer:
- Excellent working conditions
- An innovative and inspiring work environment
- Independent project work & responsibilities within a professional team
- Career prospect
- Learning and development opportunities
- Competitive remuneration according to experience